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Community Toolbox Loan Agreement

Introduction 

This agreement outlines the terms, conditions, and responsibilities of users of the Community Toolbox. This is a project organised by the Internet of Caring Things® (IoCT™) team from the National Innovation Centre for Ageing (NICA) supported by Newcastle University and funded by the North East Combined Authority. The Community Toolbox aims to provide free technology to the Newcastle community to make data collection more accessible.  

 

Technology Borrowing 

As the borrower, I agree to borrow the selected device(s) for the specified duration approved by the team. Currently available devices in Community Toolbox: Telraam, Fitness Tracker, Pet Sensor, Emotiv MN8

  1. Training 
    I acknowledge that I received training on properly using and maintaining the borrowed device. Additionally, the training included a verbal description of the equipment parts, an explanation of documents (checklist, user guide, data protection documents and feedback form) inside the toolbox, and a description of how and where the IoCT™ team will contact me for tool setup purposes and weekly check-ups.

  2. Responsibilities 
    As a participant in the Community toolbox who is borrowing technology and equipment, I acknowledge and agree to the following responsibilities: 

* Disclaimer: Newcastle University is not responsible for any physical or personal damage to my belongings caused by the borrowed device while it is in my possession.

 

Use of Personal Data

I understand that my data is collected and processed to understand who is borrowing the community toolbox device and where it is being located, the data will be protected by applicable data protection laws. The IoCT™ team will need a form of ID to make sure, the device is sent to the correct person and address. 

I understand that any identifiable data will be eliminated from the system as soon as the toolbox is returned. The non-identifiable data collected by the tool being borrowed will be stored for a minimum of 3 years by the IoCT™ team for project evaluation, research, and compliance purposes. 

 I consent to collecting and processing my data for the stated purposes.  

 *You can find more information on how the Community Toolbox program is protecting your data on the toolkit documents inside your device box.

Data Reporting at the End of the Borrowed Time

Once the device is returned, the IoCT™ team will check that all the device elements are complete and in good condition. After this process is finalised, the program will provide me with a report summarising the collected data. This report will include the following: 

  1. Data Summary: An overview of the data collected during the borrowing period, including any significant findings or trends. 

  2. Privacy Protection: A statement ensuring that any personal or sensitive information collected will be anonymized or de-identified to protect the privacy of individuals. 

  3. Data Usage: A description of how the collected data will be utilized, including any research, analysis, or project-related purposes. 

 

Agreement

By agreeing to Community Toolbox Loan Agreement, I acknowledge that I have read and understood the terms and conditions outlined in this agreement. I additionally agree to adhere to safety guidelines during the device usage.

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